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The Benefits of an Access Control System in a Business Environment

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Thursday, October 17th, 2013
Access Control In a Business

In today’s business environment, many companies have realized the benefits of having an Access Control System in place at their office buildings, industrial parks, and other facilities. However, there are still many companies that wish to rely on the old fashioned lock and key system. In this article, we’ll explore the benefits of a properly installed and configured Access Control System.

The most obvious benefit is no longer making copies of keys and worrying about who has a copy of your keys. Beyond that obvious benefit, comes the ability to restrict a person’s entry by time of day, day of week, or even permanently revoke their rights on a specific date; as you may wish to do with an outside contractor who has a definitive last day that they should be entering a facility.

You can also implement an enterprise wide system that will allow specific users access to only one door and allow others access to as many doors as you have in the system. All while using something as simple as a RFID card, finger print, pass code, or other form of identification. This would allow you to issue a credential to the CEO of the company that opens all of the doors in all of the facilities of your enterprise while issuing the exact same type of card to a Janitor who is only allowed entry at 1 door during pre-set hours and days of the week.

Taking it a step further, you can require multi-factor authentication. That is to say you may require a user to present a card, enter a code, and provide a thumb print in order to gain access to the more sensitive areas of a facility. You can mix up the number and types of authentication required based on the persons role, the sensitivity of the area, or other business standards.

Moving well beyond simple allow/deny entry methodology, an Access Control system can be integrated with payroll departments to confirm that an employee arrives on time, and can provide alerts to appropriate managers and human resources if an employee fails to show up at an expected time. This could help in quickly allocating resources to fill in for missing personnel rather than wondering if someone is in the building or not.

A well designed access control system can also be either directly integrated with a CCTV surveillance system or used stand alone with basic time look-up based on events. For example, if you’re concerned that someone is presenting someone else’s credentials to gain access to an area they are not meant to be in, you can easily look-up who presented the credential. Furthermore, you can take immediate action in restricting the misused credentials to avoid any unauthorized access until disciplinary action can be taken.

Access Control Systems can, and should be integrated with any Fire alarm panel. This will provide faster egress in the event of a fire by allowing otherwise locked doors to be used as a point of exit in the event of a fire. No one needs to fumble with keys or worry about which doors are locked. A system can be configured to accept an input directly from the fire alarm system to the access control system to trigger unlocks of all doors.

In extremely secure environments, you can also design access control to provide an audit trail that would allow you to quickly and accurately determine which users entered which areas of a facility and the path they took to get there. This will also provide you with a detailed idea of who may have been present at the time of an incident. For example, if an employee slipped and fell but claimed no one saw it, you would immediately know who might have been in the area as a witness to the event.

There are a wide variety of types of credentials available to authenticate a person for access control. Some are as simple as a pin code; some are more invasive requiring finger prints, facial scans, or even an image of the veins in a wrist or hand. The most common method currently deployed in commercial applications is the card reader. This has been deemed “secure enough” for most applications. However, it can be greatly augmented with the use of another factor of credential such as a pin code. Many people are willing to “loan” their card to a trusted friend, but most are unwilling to also provide their entry code.

You can take security even further by integrating your access control system with your burglar alarm panel. It is not common that you would want the Access Control System to notify law enforcement. Usually a denied credential or mis-typed pin would not be cause for an alarm. However, there are situations that would be appropriate. You may for example, configure a “duress” code that all employees are given. In the event they are forced against their will, they could enter the “duress” code and trigger a silent alarm. They could then present the legitimate code to gain entry, with the knowledge that the appropriate law enforcement department has been notified.

You can also say goodbye to costly locksmiths. While it’s true that the initial installation of an Access Control System is significantly higher than that of a standard lock and key system. The “lost my key” syndrome is easily resolved with a simple phone call to the administrator of the system. If configured: the administrator may even be able to unlock the door to a building from anywhere in the world. Combine that ability with a well-designed CCTV system and they can also verify who they’re granting access to before they release the lock. Issuing a new credential is trivial in costs with the average RFID card being around $1 USD.

In conclusion, a properly configured, well integrated access control system can save a business time, money, and lost man hours. It can also provide an extra level of security and safety features that greatly enhance traditional building level security and safety systems.

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